Conflict Sensitivity and Peacebuilding, Learning and Exchange Programme for CARE Country Offices.

A CI - Conflict Community of Practice Initiative


Summary

The CCP exchange programme aims to bring staff from different country offices together, to share learning, improve their knowledge and lead to improved practice. CIUK has a small pot of funds (£4500 in total) to support CARE staff working in conflict areas or on conflict issues to undertake face-to-face, in-country exchange of experiences and practice with one another with a view to developing specific learning outputs and concrete programming outcomes.
Exchanges must be completed by March 31st 2012. The funds can support up to two exchanges in total, either wholly or partially subsidising related costs. Selection will be on the basis of stated aims and expected outputs/outcomes.

The theory of change behind this initiative is: If programming staff from across CARE International convene to focus on learning from each other’s working contexts and programmes, and developing new technical skills then they will create new initiatives, address common problems, and overall enhance the quality of their peacebuilding and conflict sensitivity programming.

Assumptions: The staff will have a clear TOR for the exchange and agreed deliverables. Budget will not be large enough to cover translators. Staff will be able to communicate with each other through a common language. Staff visiting a host country office will have their own experiences and ideas to share, making the experience mutually beneficial. Sharing ideas will lead to new ideas for fundraising, or future collaboration, and enhance programme quality by offering different and more effective ways of achieving a programme objective. CARE COs are interested in hosting and sending staff on exchanges, seeing them as good opportunities for learning.

Background

The goal of the CCP is to help increase the, quality, diversity, learning and scale of conflict programming in CARE. The CPP has three objectives:
  1. To capture, document and share knowledge and experiences in conflict, including highlighting innovation, and providing mutual support and resources to staff.
  2. To foster collaboration among members so that knowledge can be translated through discussion and learning into improved policy, practice and guidelines
  3. To engage in CI advocacy initiatives to share the experience, knowledge and perspectives of CCP members.
The exchange visits will support for the CCP in achieving objective 1 and 2.

What types of exchange are eligible?

  • Each exchange should produce a learning output and where possible there should be a clear programme output from the exchange (examples of both are given below).
  • Each exchange must be clearly linked to a peacebuilding or conflict sensitive project in fragile states, and have learning goals focused on at least one of these two themes.
  • The exchange should serve to enhance or develop a country’s strategic development of its peace or conflict sensitive programming.

Ideas for exchanges include but are not limited to:
  • Proposal Development. Country A has a strategic objective to develop peacebuilding programming, and visits Country B with experience in a particular and relevant area (e.g. economic approaches to peacebuilding). Country A uses the experience to later develop a project proposal and fund a new project. Note the duration of the exchange itself should not be used to write a proposal, but learn about approaches, activities, and theories of change.
  • Strengthening Programme Quality: Country A lacks expertise or support in one facet of its existing projects (for instance working with local partners on advocacy, monitoring the changes of its peacebuilding programme, or building conflict sensitive practice in partners), and visits Country B, to observe and exchange on how they operate.
  • Building Learning Networks: Countries A, and B, share similar contexts but lack the resources to capitalise on this potential for learning. An exchange from one country to the other allows time and space to discuss challenges, and opportunities in their work, share solutions to common problems, and establish a process for joint learning and sharing moving forward.
  • Designing an Evaluation: Sharing the cost of funding, Country A invites experienced staff from Country B and/or C, to help in the design of a project/programme evaluation. Visiting staff share experiences of lessons learned from their own evaluations, both in the design, process of data collection and analysis, as well as integrating lessons from results and recommendations into new programming.

Learning Outputs include but are not limited to:
  • A document capturing the ideas, challenges, solutions and recommendations generated during the visit. This document would allow other CARE staff to understand what problem was being researched and solved by the visit.
  • A case study of a project visited which details what elements of the project are replicable elsewhere and will inform or influence the visiting country office in their future practice.
  • An analysis of a tool being used, or learnt by the visiting person, detailing its purpose, strengths and weaknesses and how it could be applied in the home context.

Programme Outputs include:
  • A concept note or full proposal for a new project in either countryJoint contextual analysis
  • Follow on trainings to home staff in techniques or tools learnt in the host country
  • Future collaboration on programming, analysis, fundraising or learning between the countries.
  • An evaluation plan
Note: the exchange should not be used to write concept notes or proposals, rather the exchange can be targeted as an opportunity to generate specific ideas for future fundraising initiatives.

Who can go?

Given the limited resources, and the need to keep the organisational responsibility down for the hosting country, it is suggested that no more than two staff should travel to the host country and that they should be key to the continuation of follow up work.

When?

Exchanges can take place between January 2011 and March 2012, to coincide with the grant funding for the programme. Exchanges that are proposed shortly before or after these dates will be considered, but might not be eligible for funding because of donor restrictions.

How to apply

Country offices interested in applying should fill out the short form attached.

The CCP coordinator Paul-André Wilton, Wilton@careinternational.org, can help with suggesting countries to visit on the exchange, and provide contact details to the country staff involved in conflict work so that broad agreement can be secured for the application. A CO does not have to be aware of the specific work of other COs in order to apply. For example, if a CO wants to engage on a context analysis, the CCP Coordinator can suggest a CO that has recently received training in that; or if a CO wants to engage on VSLA and peacebuilding, he can suggest possible COs leading on these initiatives to approach.

The detailed terms of reference for the exchange can be established after funding is approved in liaison with CIUK and the different COs involved, but the host country must agree to the concept and the broad outline of the exchange. The suggested end date for applications is November 18, 2011.

Next steps.

  • All applications received by November 18 2011.
  • A panel of CCP members convened to decide on successful idea, list of exchange ideas and successful candidate published end of November.
  • Detailed terms of reference for exchange developed, December 2011
  • Exchange(s) takes place January to March 2012. Learning outputs produced within four weeks of end of exchange.
  • Programme outputs produced within six months of the end of the exchange.
  • Reflection on success or weakness of exchange programme, and decision on whether to continue, or increase funding for year 2.